Really well organised, great welcome, we had signposted/clear directions for new parents, lots of activities. Our son came home beaming every day!

Frequently Asked Questions

Please find below answers to some of the most frequently asked questions, if you require further information please contact us directly.

Our Clubs operate at:

  • Thorpe CofE Primary School, TW20 8QD with collections from Pyrcroft Grange Primary School.
  • Englefield Green Infant School, TW20 0NP with collections from Trumps Green Infant School, Christ Church Infant School and St Cuthbert’s Primary School for children aged 3-7yrs.
  • St Jude’s CofE Junior School, TW20 0RU with collections from St Cuthbert’s Primary School for children aged 7yrs upwards.
  • King’s Court First School, SL4 2NE with collections from St Peter’s CofE Middle School.
  • Wraysbury Primary School, TW19 5DJ.

Please check our Breakfast Clubs, After School Clubs and Holiday Clubs.

Our Breakfast Clubs run from 7:30am and our After School Clubs run until 6pm (Wraysbury) and 6:30pm. Our Holiday Clubs are open from 8am – 6:30pm. We offer varied session times to suit your childcare needs, for more information please see site specific information under our services section.

Parents will need to sign their child in/out of each session using our tablets. Please speak to the duty Manager/Supervisor if you need any support.

The Gap Club Ltd closes at 6pm (Wraysbury After School Club) or 6:30pm, however our holiday clubs offer flexible varied sessions which include lunch time collections, 4:30pm collections, some of our After School Clubs also offer a 5:30pm finish. Please advise us asap if you are having any difficulties achieving your allocated session collection time and/or if you need to authorise another collector.

Please ensure you have given verbal consent to us on the day and they have been provided with your unique password. Please refer to our Safeguarding & Uncollected Child Policy for more detail on our procedures. Our late fee of £7.50 per 15 minutes will be applied to your invoice following the session.

Parking is available in the surrounding areas at all of our sites including the school car parks at some venues. Please see specific arrangements for each location in our services section. We ask that our visitors are respectful and considerate to our neighbours at all times.

Please ensure your children bring their own labelled lunchboxes with appropriate cooling packs and a drinks bottle. We will provide fruit in the morning and a light snack in the afternoon (6.30pm collections only). Drinking water will be available at all times.

Please do not pack whole nut or snacks containing nuts as we have children with severe allergies therefore we operate a strict NO NUTS policy. We encourage healthy eating at The Gap Club and would appreciate your support by providing healthy choices in your child’s lunchboxes.

No, we offer the children a daily snack at approx. 4:30pm, typically consisting of a carbohydrate such as a brioche, wrap, muffins or sandwiches with fresh fruit. Children have the opportunity for self-selection. Dietary alternatives are provided for those children with allergies/intolerances. Please see our Facebook page for our current snack menu.

Children are able to choose from a selection of cereals, bread items such as bagels, toast, croissants, pancakes etc, yoghurts, cereal bars and fresh fruit. We also provide fruit juices, milk and water.

Please ensure that your child’s clothing is suited to the environment, activities (e.g. cooking, sports, arts & crafts) and weather (e.g. sunhats, sun cream and wellington boots). We recommend a spare set of clothes for specific activities such as messy play/water play and in case of toileting accidents. All additional items must be clearly labelled.  Please do not allow the children to wear flip-flops as these can cause unintentional injuries. Valuable items are not permitted at any setting.  The Gap Club accepts no liability for the loss or damage to any of the children’s clothing/property or valuables.

Yes, as we cannot use other sun creams due to some sensitivities/allergies children may have. Please provide a labelled bottle of sun cream along with sunhats when necessary. If your child does not have adequate protection for the hot weather our supervisors/managers may, at their discretion restrict outdoor play in line with our safeguarding policy.

Our ethos at The Gap Club is to provide a free play environment where play is child led. To compliment children’s play and provide enabling environments we include the children in our planning topics and activities for the After School Clubs and Holiday Clubs/Camps to ensure these are engaging and positive experiences for the children.

In Holiday Clubs/Camps the children are given the opportunity to choose between Gap Cooking or Gap Active each morning and Gap Creative or Gap Active in the afternoon. These workshops enhance their play and allow for individual expression. Any trips or visitors that are arranged during holiday club/camp periods are optional and require your consent as an additional charge may be required. Parents are able to book these through the online booking system. For more details please see the activity programmes attached in our services section and upcoming events.

We offer a no obligation preview (guided tour for parents and/or child) and a free ‘Taster’ day to help families when reviewing their childcare options. Please contact us by phone or email to arrange this. It is important that we ensure a seamless transition into our setting and will ask for additional information about your child to enable us to ensure they are able to settle in comfortably. We will work in partnership with you to enable an informed approach to rectify any issues or concerns.

If your child is taking prescribed or non-prescribed medication from the doctor please label all medication stating the child’s name, dosage and emergency contact number. You must also complete/update this information through your online bookings account so that we can send you an ‘authority to administer’ form to complete. A Healthcare Plan is also essential if your child has long term medical needs. Please note, we cannot administer paracetamol/ibuprofen (including calpol). Any medicine that has passed its ‘use by’ date will NOT be accepted.

The majority of our staff complete a 12hr Paediatric First Aid training every 3 years, which includes training on how to administer an epi-pen. Before your child can start with us we are under legal obligation to receive a signed letter from your child’s doctor, explaining your child’s allergy & which type of epi-pen has been prescribed. It is also your responsibility to provide a child specific, short training session for the staff at the club, this can be done by either yourselves as parents or by the child’s doctor. Any epi-pen’s that have passed their ‘use by’ date or not been prescribed by a doctor will NOT be accepted; therefore your child will NOT be able to attend the club. As above, an ‘authority to administer’ form and Healthcare Plan will need completion.

When registering with us you are required to provide a password if a third party is authorised by you to collect your child and details of the authorised collector must be outlined when you register. Please ensure this is completed before you allow anyone other than parent/guardians to collect as permission will be declined until contact has been made with you, and this may cause distress. You are able to add/change the details of any collectors through your online booking account. In the case of a ‘last minute/emergency collection’ we must receive this change to routine in written form (i.e. text, email or letter).

In line with our safeguarding policy and good practice it is important that cameras on gadgets such as mobile phones/games consoles are NOT used, so these are strictly prohibited. Any other gadgets that do not have a camera facility must be signed in daily with the Holiday Club Manager. The Gap Club Ltd does not take responsibility for personal items brought to the club. Mobile phones are not permitted inside the premises, please be mindful that you may be declined entry into our settings if you are on your mobile phone and access will only be permitted once you have secured your device away.

Please visit your online account to see if it is still active. If not, you are able to create another account which you can make your bookings through.

If you are already registered with us through our online booking system then you can create a booking for our holiday clubs through ‘My Bookings’ and then select the site that you wish to make a booking for.

Yes, we offer a sibling discount of 7.5% off of the second child on regular bookings and our core days at holiday club. This discount will be applied to your booking once we have received it.

Information about our booking/cancellation process is provided in the Bookings Information and contained within our terms and conditions – how to book ad hoc vs contracted bookings?

At The Gap Club our ratios, staff training and qualifications are determined by the Statutory Framework of the EYFS. Our staffing for children under 5 years of age are deployed on a 1:8 ratio, for children aged 5-7 years we operate on a 1:10 ratio and for any children over the age of 8, we have the flexibility of a 1:12 ratio. As we provide group care, each setting has a Supervisor on site that holds a relevant qualification in Childcare or Playwork. A number of other staff within the setting can also hold relevant qualifications. Regular staff are DBS checked, receive 12 hour Paediatric First Aid training, Level 2 Food Hygiene and Catering training and an Introduction to Safeguarding. These three courses are deemed as essential training and are updated every three years. We are able to access training programmes through Surrey County Council and The Royal Borough of Windsor and Maidenhead. These programmes consist of many training opportunities for our staff in a number of areas such as advanced safeguarding, risky play, various special educational needs, leadership and management, safer recruitment, behaviour management, EYFS and Play.

At The Gap Club we manage our play provision and supervision in three Key Group Area’s: Gap Early Years (covering Reception and Nursery school years), Gap Infants (school years one and two), and Gap Juniors (school years three and above). These areas are equipped with games, puzzles, creative arts, construction, cosy corners, small world and role play resources suitable to their age ranges and abilities. The children also have access to a vast selection of messy play, sensory play, group games, tournaments and physical activities available to them indoors and outdoors throughout their day. During free play periods the children have the ability to mix with the other groups particularly during group games and outdoor play. If these opportunities are not sufficient enough to support your child we will do our upmost (depending on age gap) to provide sufficient time with their siblings however we must ensure our ratios and safety measures are not compromised by this change and must ensure fairness across all age ranges. We often see children thrive when given the opportunity to experience play and build friendships without their sibling being in direct contact and this often helps their confidence and self-esteem therefore we highly recommend parents allow us the opportunity to enable their children to thrive at The Gap Club.

Yes, we do have the ability to offer our after school club service to children that are participating in extra-curricular activities at our base clubs, however this is not possible for children who attend our collections service schools. We ask that you let us know which clubs they are attending and their finish time to ensure we are able to account for all children expected each day and are then able to collect/account for these children when the activities have finished. Due to ratios your place is secured for you from the beginning of the session therefore the fee will be due for the entire session period.

We ask that you let the club know directly as soon as possible to avoid any confusion at collection time as these changes can cause considerable delay when our supervisors are trying to account for all children due in on that particular day. You are also advised to send an email to office@thegapclub.com for assurance that your cancellation is actioned.

The Gap Club is fully inclusive for all children within our community, please ensure you provide us with all the relevant information regarding your child’s needs when you register to enable us to be equipped and informed to support their needs.

If 1-2-1 support is needed please provide as much notice as possible as we will need to secure funding from the local authority. If funding is not an option, we will endeavour to provide 1-2-1 internally through The Gap Club.. Please be mindful that all our provisions are group care, therefore we would need to resource additional staff and any additional costs from this would be applied to your bookings.

We are always keen to provide verbal feedback at collection times regarding your child’s day. Additionally, look for our Children’s Choices poster at Holiday Club for information on the specific workshops on offer each day. If you would like to discuss anything in more detail please contact head office as special arrangements may be needed as our Supervisors/Manager are often in ratio. Our EYFS children are observed and supported in our After School Club and parents are welcome to review our Key Person books at all provisions. During Holiday Club/Camps we provide information about their day with our ‘Daily Sheets’, these are available for your perusal and offer you the opportunity to provide written feedback. If you would like to provide more feedback to us please feel free to contact us on: office@thegapclub.com

We keep all lost property from a previous holiday club until the last day of our current holiday club. These items can be collected at each provision at your convenience. If you would like to arrange collection of your missing items from head office, please get in contact with us. Our After School Clubs keep items for a full term then these, along with any other lost property, are given to a local charity of our choice. Please ensure your items are clearly labelled to help us return them to you promptly.

Where possible we try to offer an alternative venue within a reasonable catchment area, please contact us for more information.

To unsubscribe please click the link at the bottom of your confirmation email or subscription. If you can no longer find this, please contact us at data_privacy@thegapclub.com.

Please see our Privacy Notice on our website for information on how we process, hold, protect and use data  as well as what data we collect on yourself and your child.

Please contact us at bookings@thegapclub.com to request a cancellation of your contract. We require four weeks notice of contract cancellation. Once your account has been confirmed as clear, your request will be processed and a refund issued via cheque. This can take up to 10 working days.

questions
star
mag
arrow2
music
arr
paint
arrpw
bulb

© Copyright - The Gap Club
Website By EmmyGraph